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DIOCESE OF MARSABIT- ASSUMPTION OF MARY CATHOLIC PARISH- MAIKONA. JOB VACANCY!

ACCOUNTANT/ ADMIN ASSISTANT

Job Title: Accountant/Office Assistant    
       
Maikona Catholic Parish Maikona Catholic Parish of Marsabit Diocese is seeking to fill the position of Accountant/Admin Assistant.
Main Purpose of the Job Providing administrative support to ensure efficient operation of the office. Supports the Parish Priest and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field’s concepts, practices and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.

   
Location Maikona Catholic Parish
Duties and Responsibilities  

 

  • Produce and distribute correspondence memos, letters, faxes and forms

 

  • Assist in the preparation of regularly scheduled reports

 

  • Develop and maintain a filing system

 

  • Order office supplies

 

  • Submit and reconcile expense reports

 

  • Provide general support to visitors

 

  • Provide information by answering questions and request
  • Generate reports

 

  • Handle multiple projects

 

  • Prepare and monitor invoices
  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

 

  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

 

  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

 

  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

 

  • Write letters and emails on behalf of other office

 

  • Cover the reception desk when required
  • Maintain computer and manual filing systems

 

  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings

 

  • Coordinate office procedures

 

  • Reply to email, telephone or face to face enquiries

 

  • Develop and update administrative systems to make them more efficient

 

  • Resolve administrative problems

 

  • Receive, sort and distribute the mail

 

  • Answer telephone calls and pass them o

 

  • Oversee and supervise the work of junior staff

 

  • Maintain up-to-date employee holiday records
  • Coordinate repairs to office equipment

 

  • Greet and assist visitors to the office

 

  • Photocopy and print out documents on behalf of other colleagues
Academic and Professional Qualifications
  • Proven admin or assistant experience

 

  • Knowledge of office management systems and procedures

 

  • Excellent time management skills and ability to multi-task and prioritize work

 

  • Attention to detail and problem solving skills

 

  • Excellent written and verbal communication skills

 

  • Strong organizational and planning skills

 

  • Proficient in MS Office

 

  • At least 2 years of experience in the field or in a related area

 

  • High school diploma or equivalent; college degree preferred
Relevant working experience / skills and competencies

 

 

 

  • Reporting Skills

 

  • Administrative Writing Skills

 

  • Microsoft Office Skills

 

  • Analysis

 

  • Professionalism

 

  • Problem Solving

 

  • Supply Management

 

  • Inventory Control

 

  • Verbal Communication

 

  • Office Administration Procedures
  • Typing Skills

 

  • Attention to Detail

 

  • Accuracy

 

  • Multitask

 

  • Telephone Skills

 

  • Teamwork

 

  • Discretion and Judgment

 

  • Patience
Deadline If you are equal to the task and interested Apply and send your testimonials and CV to

 

radiojangwani106.3fm@gmail.com or drop your application at Radio Jangwani offices by 3rd Feb, 2021.

 

Disclaimer Only Shortlisted Candidates will be contacted

 

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